Discounts are offered for a variety of reasons so we've provided options based on our most frequent requests:
- Occasionally give my client a discount and show it on the proposal/invoice
- Propose items by listing retail with a discount (this discount is decided based on the client, not the vendor)
- Propose items by listing retail with a discount based on the vendor good and purchased from.
Occasionally give my client a discount and show it on the proposal/invoice
Options for occasional discounts:
- Show the discount as a line item.
- Show the discount at the bottom of the proposal/invoice in the totals
- Show a discount on an activity/time billing invoice
If you just want to provide a one time discount, you can do this by entering an item specifically for the discount.
Show the discount as a line item:
Create an item with a negative selling cost.
Invoice this item along with your other items.
Create an Other Cost (Settings | Other Costs) and name it DISCOUNT. Choose applicable income and expense accounts.
- Add the Other Cost to an existing item, this will show up at the bottom of the form just like Freight, etc., but will be titled DISCOUNT.
Show a discount on an activity/time billing invoice
- Create an Activity type for "Discount" (Settings | Activities).
- Within Activities, create an entry for the discount. This will be an activity just like any other time billing entry, but will be titled Discount and will have a quantity of 1 with a rate of - (negative) the amount of the discount.
- Make sure the activity is on the last date of the billing period so it shows as the last item on the invoice.
- Invoice the discount activity along with all of the other activity entries.
Propose items by listing retail with a discount (this discount is decided based on the client, not the vendor):
To label markup as a discount (you can also do this for individual items, but the instructions below will make it easy for continuing items):
1. Select Settings | My Company | Reports.
Locate the field titled Mark Up Text and change it to say "Discount" or whatever you'd like to title it.
2. Within this same screen make sure that Show Markup has a checkmark and save.
3. View the client's address record and select the Codes tab. Change the markup % to your discount %, be sure to enter the minus sign to indicate it's a discount, not a markup.
Selling Discount %
The selling discount % can be 1 or 2.
This is generally used to define if this client gets a designer or retail discount.
Generally this discount is defined as 1 = Designer and 2 = Retail.
If it is 1 then the vendor selling disc 1 is used to calculate the price for this client.
If it is 2 then the vendor selling disc 2 is used to calculate the price for this client.
The Client record has Client Selling Discount % = 1
The Vendor record has Vendor Selling Disc 1 = 20
The Vendor record has Vendor Purchase Disc = 30
Purchase Unit Price = the Purchase Unit Cost * -30%
Selling Unit Price = the Purchase Unit Cost * -20%
When you create a new item, enter the Retail price only. The Purchase and Selling Unit Costs will be calculated automatically.