Navigation and Icons
The most important button in Studio Designer is SAVE. Be sure to save what you are working on often. Nothing is stored within Studio Designer until you have saved.
The left side navigation bar in Studio Designer is referred to as the Main Menu.
Each Main Menu selection has a Sub Menu. Projects example below:
Filter options exist at the top of most of the pages in Studio Designer and can be used in combinations to reduce the records displayed on each page to fit within the criteria entered into the filters.
An example at the Items screen: If I only wanted to see records for my client Anderson, I would use the drop-down arrow beside Client/Project to select ANDERSON. Additional filters can be found on the right 'Filters'.
You may have beginning balances you would like to transfer from another application.
There are many variables that affect how you should move the balances to Studio Designer.
A journal entry will normally be used to transfer beginning balances and all balances would be entered as part of the same journal entry.
The Support Team at Studio Support can also develop a plan for your specific needs.
Contact Studio Support at email@example.com for more details and a cost estimate.
Note: Studio Designer utilizes double-entry accounting which means that all entries must have two sides. If you would like to only enter a cash balance, please check with your accountant about what account you should use to offset the cash account balance entry, then you can enter the balance using a Money In transaction.
- Select: Accounting
- Select: Money In
- Payment Method: Receive Misc
- Received From: Your Design Firm
- Check #: BB
- Description: Beginning Balance
- Cash Account: Cash Account the balance belongs to
- Income Account: The account your accountant suggested you use to offset the entry
- Select: Post Payment
You need to review and set up the master files before you begin using Studio Designer.
Setting up and customizing these files will personalize how Studio Designer works for you and help to ensure some of the following:
- Clients, Items and Activities are taxed correctly
- Income and Expenses post to the correct accounts
- Client and Vendor deposits default correctly
All of the files that need to be reviewed are located in Settings.
Select Settings from the Studio Designer Main Menu and the list of settings will be displayed.
Studio Designer is preinstalled with standard information in all of the files.
You can add and delete records from any of the files to customize Studio Designer for your needs.
You can also come back and update these files at any time.
Note: Once a record has been used, it may only be changed to "Inactive". It cannot be deleted, so putting in some time upfront will help you to keep your settings/defaults clean.
The key files to customize for your needs before you begin using Studio Designer are listed below:
- My Company
- My Employees
- Room List
- Time Rates
- Ship Via
- Chart of Accounts
- Sales Codes
- Tax Locations
Import Addresses or add-in manually
You can import your address list via .CSV files or enter addresses manually.
You are now ready to being using Studio Designer.
You will enter items for your client’s design projects.
Then you will produce proposals, orders, and invoices for clients and vendors.
The Items Guide describes these steps in detail.
- Entering Items
- Creating Requests for Quotes
- Creating Proposals
- Creating Orders
- Creating Invoices
You will enter activities to schedule meetings and follow up on orders.
These activities can be invoiced to clients at any time.
The Activities Guide describes these steps in detail.
- Entering Activities
- Creating Time Billing Invoices
You will enter payments from clients and make payments to vendors in the accounting section.
The Accounting Guide describes these steps in detail.
- Money In
- Money Out
At the end of every month, the following financial statements should be reviewed.
- Balance Sheet
- Income Statement
- Accounts Receivable
- Accounts Payable
- Client Deposits
- Vendor Deposits
- Work In Progress
At the end of the year, you can email financial statements to your accountant.
Your accountant may have year-end adjusting entries for you to enter.
After all year-end adjusting entries are entered, you are ready to close the year.
Close the Year
- Select Accounting from the Main Menu
- Select Close the Year
- Select the Close the Year button
- The net profit for the year will be moved to retained earnings.
- The beginning balances for the new year will be created.